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You might find yourself searching for todoist alternatives if your current app feels limiting. Many users want better ways to work with others, track time, or handle issues. Some tools lack features that help you manage tasks with a team or keep up with deadlines. Picking the right tool matters because everyone has a different style. The best choice makes your day easier and helps you get things done.
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Missing collaboration tools
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No built-in time tracking
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Lack of issue management
Why Switch?
Limitations of Todoist
You might wonder why people look for todoist alternatives. Todoist works well for simple task lists, but you may notice some drawbacks if you need more. Many users in 2024 mention a few common issues:
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Todoist lacks advanced project management features, so you can't track complex projects easily.
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Frequent upgrade prompts pop up and distract you from your tasks.
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If you run a business, you may find better options with stronger productivity tools.
Todoist focuses on basic task management. You can create tasks, set priorities, and use labels. If you work alone, this setup feels fine. When you need to plan with others or manage big projects, Todoist falls short. Other apps offer features like task dependencies and Gantt Charts. These tools help teams plan ahead and work together. You may find that Todoist doesn't support long-term planning or deep collaboration.
If you feel limited by Todoist, you are not alone. Many people want more control, better teamwork, and tools that fit their workflow.
Different Productivity Needs
Everyone works in their own way. The best todoist alternatives match your style and needs. When you choose a new tool, think about what matters most to you:
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Usability: You want a tool that feels easy to use and quick to learn.
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Features: Look for options that fit your workflow, like collaboration or time tracking.
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Integrations: Make sure your tool works with apps you already use.
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Cost: Find a balance between price and features.
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Customer support: Good help makes your experience smoother.
Some people need simple lists. Others want full project management. Teams may need shared boards and chat features. You can find todoist alternatives that fit your style, whether you work alone or with others.
Best Todoist Alternatives
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Finding the right task management app can be hard. You want an app that matches your style and helps you finish tasks. Here are ten todoist alternatives you should try in 2025. Each one has something special. You can pick the best task management tool for you.
Codot
Codot is an AI-powered task management app. It acts like your own helper. You can talk or type to Codot. It understands what you want. Codot helps you make and organize tasks. You will not forget anything important.
Key Features:
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Voice and chat let you control tasks without using your hands.
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Codot learns your habits and deadlines to set priorities.
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Reminders change based on how you respond.
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Smart tags help you sort and find tasks fast.
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Scheduling fits your likes and needs.
Pricing:
Codot has a free plan with basic features. Paid plans give you more AI tools and better connections.
Unique Strengths:
Codot is special because of its AI assistant. You can manage tasks by talking. The app learns from you. Reminders and schedules fit your life. Codot is good if you want a smart, growing task management tool.
Best For:
Busy workers, students, or anyone who wants a helper app.
How It Differs from Todoist:
Codot uses AI to make your work easier. You get voice control, smarter reminders, and better scheduling. These go beyond Todoist’s basic features.
TickTick
TickTick is a flexible task management app. It helps you stay organized and get things done. You can use it for yourself or with a small team.
| Feature | Description |
|---|---|
| Task Management | Make tasks, set deadlines, add subtasks, and set priorities. Smart lists keep you organized. |
| Calendar Integration | Sync tasks with your calendar to see your whole schedule. |
| Habit Tracker | Build and track good habits with your tasks. |
| Pomodoro Timer | Work in short bursts with breaks to stay focused. |
| Collaboration Tools | Share lists and assign tasks to work with others. |
| Cross-Platform | Use TickTick on Android, iOS, Windows, and Mac. It syncs in real time. |
| Customizable Reminders | Set tasks to repeat and make custom reminders. |
| Ease of Use | Drag and drop tasks to manage them easily. |
| Affordability | Free version and a cheap premium plan. |
| Customization | Change themes and views to match your style. |
Pricing:
TickTick has a free version. The paid plan is cheap and adds more features.
Unique Strengths:
TickTick mixes task management, habit tracking, and a Pomodoro timer. You get a lot in one app.
Best For:
People who want to track habits and tasks together. Also good for those who like to change how their app looks.
How It Differs from Todoist:
TickTick has habit tracking and a Pomodoro timer. Todoist does not. You also get more ways to change the app.
Microsoft To Do
Microsoft To Do is a simple but strong task management app. It works well with other Microsoft products.
| Strengths of Microsoft To Do for Personal Productivity | Description |
|---|---|
| Seamless Integration | Works with Office, Outlook, and OneDrive. |
| Cross-Device Interoperability | Use it on web, phone, Mac, and iOS. |
| Free to Use | All main features are free. |
| Task Organization and List-Making | Make and change lists easily. |
| Integration with Office 365 | Sync tasks with Outlook and Office apps. |
| Daily Planning with My Day | Focus on what you need to do today. |
| Shared Tasks and Lists | Share with others to work together. |
| Reminders and Due Dates | Set reminders and deadlines. |
Pricing:
Microsoft To Do is free for everyone.
Unique Strengths:
You can sync tasks with Outlook and Office 365. The "My Day" feature helps you focus on today’s tasks.
Best For:
Anyone who uses Microsoft Office or wants a free, easy app.
How It Differs from Todoist:
Microsoft To Do connects well with Outlook and Office 365. You can turn emails into tasks and share lists. This is great for Microsoft users.
Tip: You can manage tasks from flagged emails and see Planner tasks in To Do. This helps you get more done if you use Microsoft’s tools.
Asana
Asana is a project management tool made for teams. You can use it for simple tasks or big projects.
Key Features:
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Project boards and timelines you can see.
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Set task dependencies and milestones.
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Work together and leave comments in real time.
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Custom fields and reports.
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Connect with many other apps.
Pricing:
Asana has a free plan for up to 15 users. Paid plans start at $10.99 per user each month.
Unique Strengths:
Asana gives you strong teamwork tools. You can assign tasks, set dependencies, and see progress.
Best For:
Teams and businesses that need a strong project management tool.
How It Differs from Todoist:
Asana has more project management features. You get task dependencies and timelines. Todoist does not have these.
Trello
Trello is a visual task management app. It uses boards, lists, and cards. You can see your work at a glance.
Why People Love Trello:
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Drag-and-drop Kanban boards make tasks easy to manage.
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Good for projects with many steps.
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Teams can work together in real time.
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Power-Ups connect with Google Drive, Slack, and more.
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Many templates for different projects.
Pricing:
Trello has a free plan. Paid plans add more features.
Unique Strengths:
Trello’s boards help you manage projects with many steps. You can invite your team and work together.
Best For:
People who like to see their work. Teams and visual thinkers.
How It Differs from Todoist:
Trello is about visual task management and teamwork. You get Kanban boards and more connections. Todoist is more about simple lists.
Notion
Notion is an all-in-one workspace. It mixes notes, tasks, and databases. You can build your own system or use templates.
| Feature | Description |
|---|---|
| Customizable Templates | Many templates for any kind of work. |
| Rich Media Support | Add documents, videos, and pictures. |
| Database Functionality | Use databases to track tasks and projects. |
| Collaboration Features | Work together and leave comments in real time. |
| Features | Notion | Todoist |
|---|---|---|
| Starting price (annual) | $10/user/month | $4/user/month |
| Project views | 6 | 3 |
| Task dependencies | Yes | No |
| Pre-built templates | Yes | Limited |
| Note-taking features | Yes | Limited |
Pricing:
Notion starts at $10 per user each month for teams. There is a free plan for personal use.
Unique Strengths:
You can make custom workflows, use databases, and work together in real time. Notion is good for big projects and taking notes in one place.
Best For:
Teams, creators, and anyone who wants a flexible tool.
How It Differs from Todoist:
Notion gives you more project views, task dependencies, and note-taking. You get a flexible workspace for teams.
monday.com
monday.com is a visual project management tool for teams. You can track work, automate tasks, and make custom workflows.
Key Features:
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Visual dashboards to track complex work.
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Custom reports.
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No-code automation builder.
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Gantt charts, OKRs, resource planning, and time tracking.
Pricing:
monday.com has a free plan for one person. Paid plans start at $8 per user each month.
| Feature | monday.com | Todoist |
|---|---|---|
| Composite Score | 8.9 | 8.4 |
| Likeliness to Recommend | 89% | 88% |
| Satisfaction that Cost is Fair Relative to Value | 87% | 83% |
Unique Strengths:
You get visual dashboards and custom workflows. The automation builder saves you time.
Best For:
Teams and managers who want to track projects and automate work.
How It Differs from Todoist:
monday.com gives you more ways to see and manage projects. You can automate tasks and track resources. Todoist is more basic.
Kanbanchi
Kanbanchi is a task management tool for Google Workspace users. You get Kanban boards and strong Google Drive links.
Key Features:
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Works with Google Workspace.
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Visual Kanban boards for tasks.
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Time tracking and real-time teamwork.
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Attach files from Google Drive.
| Benefit | Description |
|---|---|
| Visual Task Management | Kanban boards help you track progress. |
| Collaboration | Work together, assign tasks, and share files. |
| Integration with Google Drive | Attach and use files from your boards. |
Pricing:
Kanbanchi has a free trial. Paid plans start at $7.95 per user each month.
Unique Strengths:
You can manage projects visually and work with Google apps. Kanbanchi is great for teams using Google Workspace.
Best For:
Groups that use Google Workspace and want a visual tool.
How It Differs from Todoist:
Kanbanchi has Google integration and Kanban boards. Todoist is more about lists and has fewer Google features.
Things 3
Things 3 is a popular app for Apple users. It has a clean look and strong features.
| Feature | Things 3 Benefits | Todoist Comparison |
|---|---|---|
| Purchase Model | Pay once for the app | Pay every month |
| Task Organization | Sort tasks by time of day | Less clear sorting |
| Overdue Task Handling | Overdue tasks move to next day without warnings | Bright red warnings for overdue tasks |
| Keyboard Shortcuts | Many shortcuts for quick moves | Fewer shortcuts |
| App | Pricing Model | Price Range |
|---|---|---|
| Things 3 | One-time purchase | $9.99 (iPhone) to $49.99 (Mac) |
| Todoist | Subscription-based | $4-$5 per user/month |
Pricing:
You pay once for each device. No monthly fees.
Unique Strengths:
Things 3 feels natural on Apple devices. You get strong shortcuts and a smooth experience.
Best For:
Apple fans who want a simple, pretty app.
How It Differs from Todoist:
Things 3 uses a one-time payment and sorts tasks by time of day.
Remember The Milk
Remember The Milk is a flexible task management app. You can organize tasks with lists or tags.
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Clean look for fast task entry.
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Use tags and set priorities.
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Make custom lists for your work.
"The best thing about RTM is its smart search. You can make 'smart lists' that update when tasks change."
Pricing:
There is a free plan. The Pro plan adds more features.
Unique Strengths:
You can make smart lists that update by themselves. Search and tags help you find tasks fast.
Best For:
People who want a flexible app with strong search tools.
How It Differs from Todoist:
Remember The Milk gives you more ways to organize and search tasks. You get smart lists and tagging to stay organized.
If you want a task management app that fits your style, these todoist alternatives give you many choices. You can find the right tool for your team or just for yourself. Try a few and see which one helps you work better.
Comparison
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Picking the right task manager can be hard. You want an app that matches how you work. It should help you finish your tasks. To choose, look at a few main things. Check what features the app gives you. See how much it costs. Make sure it works with other tools you use. Good customer support is important. You should also see if you can use it on your phone. These tips help you find the best app for your needs.
Here’s a simple table to compare the top Todoist alternatives:
| App | Key Features | Pricing | Unique Strengths | Best For |
|---|---|---|---|---|
| Codot | AI assistant, voice/chat, smart tags | Free & Paid | Learns your habits, adapts to you | Busy people, students |
| TickTick | Tasks, habit tracker, Pomodoro timer | Free & Cheap | Combines habits and tasks | Habit builders |
| Microsoft To Do | Simple lists, Outlook sync | Free | Works with Microsoft apps | Office users |
| Asana | Project boards, timelines, teamwork | Free & Paid | Team project management | Teams, businesses |
| Trello | Kanban boards, Power-Ups | Free & Paid | Visual task tracking | Visual thinkers |
| Notion | Notes, databases, templates | Free & Paid | Custom workspaces | Creators, teams |
| monday.com | Dashboards, automation, Gantt charts | Free & Paid | Visual project planning | Managers, teams |
| Kanbanchi | Kanban, Google Drive integration | Free Trial & Paid | Google Workspace users | Google users |
| Things 3 | Clean design, one-time purchase | Paid (one-time) | Apple-only, smooth experience | Apple fans |
| Remember The Milk | Smart lists, tags, search | Free & Paid | Powerful search and tagging | List lovers |
Tip: Think about what you need most. Do you want smart reminders? Do you need to work with a team? Want to track your habits? Use this table to find the app that fits you best.
You do not have to try every app. Pick one or two that you like. Try them for a week. You will see which one helps you the most.
Choosing a Todoist Alternative
Personal Productivity
You want a tool that fits how you work every day. Start by asking yourself what matters most. Do you need to set priorities or track deadlines? Maybe you want to organize tasks with labels or use templates for repeating projects. Some apps let you add tasks with natural language, like saying, “Remind me to call Mom tomorrow.” That makes things quick and easy.
Here’s a checklist to help you pick the right app for personal use:
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Labels and filters make it easy to find tasks.
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Subprojects and sections help you break big projects into small steps.
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Project templates save time when you repeat tasks.
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Mobile and desktop apps let you manage tasks anywhere.
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Kanban boards show your workflow in a simple way.
Tip: Try writing down what features you use most. Do you want reminders that adjust to your habits? Do you need to see your tasks on your phone and computer?
Team Collaboration
If you work with others, you need tools that help everyone stay connected. Look for apps that offer real-time chat and project tracking. These features make teamwork smooth. You can assign tasks, set deadlines, and track progress together. A good tool lets you share files and feedback in one place.
Ask yourself:
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Does the app support real-time communication?
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Can you assign tasks and track progress easily?
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Is it easy to share files and updates?
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Does it work well for remote teams?
A table can help you compare:
| Feature | Why It Matters |
|---|---|
| Real-time chat | Quick team updates |
| Project tracking | See progress at a glance |
| Integrations | Connect with other tools |
| Mobile access | Work from anywhere |
Specialized Workflows
Some jobs need special features. Maybe you want to automate tasks or use custom templates. If you manage complex projects, look for tools with Kanban boards or advanced filters. Think about what makes your workflow unique.
Questions to ask:
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Do you need automation for repeating tasks?
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Will custom templates save you time?
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Is visual task management important for your work?
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Do you need strong integration with other apps?
Remember, the best tool matches your style. Write down your must-have features before you choose. Try a few apps and see which one feels right for you.
You have plenty of Todoist alternatives to choose from. Each app fits a different productivity style. Take a moment to think about what you need most. Try out a few tools and see which one helps you get things done.
Ready to share your thoughts?
Drop a comment below with your favorite app or your experience trying something new!
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Which tool worked best for you?
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What features do you love?
FAQ
What makes Codot different from other task apps?
Codot uses AI to help you manage tasks. You can talk or type to add tasks. The app learns your habits and gives smart reminders. You get a personal assistant that grows with you.
Can I switch from Todoist to another app easily?
Most apps let you import tasks from Todoist. You can export your list and upload it to the new app. Some tools offer step-by-step guides for switching.
Which alternative works best for teams?
Asana, monday.com, and Trello help teams work together. You can assign tasks, track progress, and chat in real time. These apps make teamwork simple.
Do these apps work on my phone?
Yes! Most alternatives have mobile apps for iOS and Android. You can check tasks, set reminders, and update lists anywhere. Staying organized on the go is easy.
How do I pick the right app for my style?
Tip: Write down what you need most. Try a free version first. See if the app matches your workflow. If it feels easy and helps you get things done, you found your match!